Privacy Notice

Protecting Your Personal Information (Data Protection)
This  privacy  notice  explains  how  we  use  any  personal  information  we  collect  about  you.  We  are owned and operated as a professional sports club, so the information we hold is used almost solely to allow  us  to:  meet  our  regulatory  or  legal obligations;  communicate  more  effectively  with  our  own supporters; and process orders for products or services on behalf of our supporters and commercial contacts.

What information do we collect about you?
We collect information about you when you engage with our programmes and services or when you enter  into  employment  or  partnership  with  us.  This  information  will  normally  only  relate  to  your personal details, such as your name, postal address, email address, phone number and your date of birth.  It may also include special categories of personal data such as data about food allergies if this is necessary  for  the  provision  of  our  services  or  about  ethnicity,  health  etc  if  this  is  required  to  be eligible for targeted  programmes.  We  may also  collect  information  when  you  voluntarily complete surveys or provide feedback to us.

Why do we need to collect and use your personal data?
The primary legal basis that governs our processing of your data are for compliance with regulatory obligations to which we are subject, in terms of the charities regulator and for the effective delivery of our programmes and services. However, we will also obtain your consent to the processing of your data for one or more specific purposes, such as marketing. Data may also be used on the legal basis that is fair to use the personal data either in our interests or someone else’s interests, where there is no disadvantage to you – this can include where it is in our interests to contact you about products  or services,  ask  you  to  complete  a  survey  or  collaborate  with  others  to  improve  our  services.  The information that we collect about you may be essential for us to be able to carry out effectively the services  that  you  require  from  us,  for  example  in  the  performance  of  a  contract  where  you  have ordered  a  product  or  service  from us.  Where special category data  is required we  will  obtain  your explicit consent in order to collect and process this information.

How will we use the information about you?
As a participant in our programmes we collect information about you in order to provide you with the services for which you engage us, provide appropriate follow up after you have been provided with the product or service and to keep you informed about developments at our club.

Who might we share your information with?
In order to deliver our services to you effectively we may send your details  to third parties such as technology providers that we use to arrange services for you.  We may need to store your personal information with other organisations to provide you with the product or service you have chosen. If you  have  a  debit,  credit  or  charge  card  with  us,  we  will  share  transaction details  with  companies which help us to provide this service (such as Visa and Mastercard). If you use direct debits, we will share your data with the Direct Debit scheme. Where third parties are involved in processing your data we will have a contract in place with them to ensure  that  the  nature  and  purpose  of  the  processing  is  clear,  that  they  are  subject  to  a  duty  of confidentiality  in  processing  your  data  and  that  they  will  only  act  in  accordance  with  our  written instructions. Where it is necessary for your personal data to be transferred to a third party we will use appropriate security measures to protect your personal data in transit.

How long do we keep hold of your information?
We will keep your personal information for as long as you are engaged with GMCT programmes and services. After you cease participation, we may keep your data for up to 5 years to: respond to any questions or complaints; or maintain records according to regulatory rules that apply to us. We may keep your data for longer than 5 years if we cannot delete it for legal, regulatory or technical reasons. If we do, we will make sure that your privacy is protected and only use it for those purposes. You have the right to request deletion of your personal data. We will comply with this request, subject to the restrictions of our regulatory obligations and legitimate interests as noted above.

How can I access the information you hold about me?
You have the right to request a copy of the information that we hold about you.  If you would like a copy of some or all of your personal data, please email or write to us using the contact details noted below. When your  personal  data is  processed  by automated  means  you  have  the  right  to ask us to transfer your personal data to another organisation for their use. We have an obligation to ensure that your personal information is accurate and up to date.  Please ask us to correct or remove any information that you think is incorrect.

We have in place physical, electronic and procedural safeguards appropriate to the sensitivity of the information  we  maintain to  keep  personal  information  protected  from unauthorised  access.  Among such safeguards are the encryption of communications via SSL, encryption of information while it is in storage, firewalls, access controls, separation of duties and similar security protocols. However, due to  the  nature  of  the  Internet  and  related  technology,  we  cannot  guarantee  the  security  of  personal information and GMCT expressly disclaims any such obligation.

In terms of contacting you for marketing purposes, there may be occasions where we would like to send you information about our programmes and services that we think may genuinely be of interest to you. If you have agreed to receive marketing information, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes.  If you no longer wish to be contacted for marketing purposes, please email or write to us using the contact details noted below

Other websites
GMCT sites may include links to other websites whose privacy policies we do not control. Once you leave our servers (you can tell where you are by checking the URL in the location bar on your web browser), use of any personal information you provide is governed by the privacy note of the operator of the website you are visiting.

What can you do if you are unhappy with how your personal data is processed?
You also have a right to lodge a complaint with the supervisory authority for data protection.  In the UK this is:   Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.  Telephone: 0303 123 1113 (local rate).

Changes to our privacy policy
We keep our privacy policy under regular review and we will inform you of any changes when they occur.  This privacy policy was last updated on 25th  May 2018.

How to contact us
Please contact us if you have any questions about our privacy policy or information we hold about you by email at or Write to us at Greenock Morton Community Trust, Cappielow Park, Sinclair Street, Greenock, PA15 2TY.   Our main telephone number is 01475 723571.

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